Lindawati, S.I. Pust
Lidawati, S.I. Pust
High-achieving Librarian
Work Title:
Role of Archivists in Implementing ISO 9001:2015 Quality Management in IPB Library
Description:
Archivists have the responsibility to all documents and to ensure that all the documents are stored in the correct location which can be easily reached. Archivists have to ensure that all components in an organization follow the procedure. The role of archivists is very necessary in each process of SMM ISO implementation until the certification.
Discussion/Implementation:
- Duties and Responsibilities of an Archivist
- Quality Management System Documentation in Libraries
- Benefits of ISO Quality Management System Documentation
- Storage of ISO Quality Management System
Benefits:
Documentation is a requirement of ISO 9001:2015 standard, which means that quality management documentation functions as a guideline for all stakeholders in a library.
- In implementing quality management system, a library must show a prove of the implementation, so that the documentation, which in ISO 9001:2015 mentioned as Documented Information, can be included as the process implementation result record. The record is an objective prove that the quality management system has been implemented effectively.
- ISO 9001:2015 implementation also functions as a practice material for staffs, including new librarians who have to understand the processes which will be their responsibilities.
- ISO 9001:2015 documentation can be a report and evaluation documents for university higher-ups.
Advantages:
ISO 9001:2015 quality management system (SMM) implementation essentially has the principal of ‘write what you did and do what you wrote’. This principle translates that every process in SMM ISO management has to be documented well, effectively, and efficiently. Documented information is also one of the requirements of ISO 9001:2015 SMM. Besides that, documented information is also a proof that the quality management system has been effectively and continuously implemented. An archivist plays a big role in ISO SMM implementation, from the first step of documents preparation, socialization, internal audit, management surveillance, until external audit. Because of that, an archivist has to be aware of every document used for SMM ISO implementation, and archive it well so they can be searched and browsed easily, effectively, and efficiently.
Awards achieved:
- Third winner of High-Achieving Librarian of IPB 2019
- First winner of High-Achieving Librarian of IPB 2019
